admin.example · Complete a job

‹ Appointment

Add invoice

Replace invoice

Complete job

Loading this appointment…

Invoice replaced. The customer sees the new one on Invoices.

Job completed. The odometer reading is saved. No invoice yet: you can add it later from the appointment.

Job completed. The odometer reading and the invoice are saved. The customer sees the invoice on Invoices.

Invoice added. The customer sees it on Invoices.

Customer: Alex Morgan · (555) 010-0456
Vehicle: 2021 Ford F-150 · XYZ-5678 TX
Service: Engine Tune-Ups
Day: Monday, November 9
Drop-off window: Morning 8–10am

Customer: Maria Gomez · (555) 010-0914
Vehicle: 2020 Hyundai Elantra · TPH-3305 TX
Service: Oil Change
Day: Monday, November 9
Odometer: 61,204 miles

Odometer reading (miles)

Required. Last reading: 38,420 miles on July 22, 2026.

Odometer reading (miles)

Required. Last reading: 38,420 miles on July 22, 2026.

Enter the odometer reading.

Odometer reading (miles)

Required. Last reading: 38,420 miles on July 22, 2026.

Enter miles as a number, for example 38950.

Odometer reading (miles)

Required. Last reading: 38,420 miles on July 22, 2026.

That is lower than the last reading, 38,420 miles on July 22, 2026. Check the number.

Odometer reading (miles)

Required. Last reading: 38,420 miles on July 22, 2026.

Invoice PDF (optional)

You can add it later from the appointment.

No file chosenChoose a PDF

invoice-1042.pdf · 184 KBRemove

photo.jpgChoose a PDF

That isn’t a PDF. Choose a PDF file.

scan.pdf · 24 MBChoose a PDF

That file is too big. Choose a PDF under 10 MB.

invoice-1042.pdf · 184 KBUploading…

Complete job Cancel

Complete job Cancel

Uploading…Cancel

Saving…Cancel

Invoice PDF

New invoice PDF

This replaces the invoice the customer sees now (invoice-1041.pdf).

No file chosenChoose a PDF

Replace invoiceCancel

invoice-1042.pdf · 184 KBRemove

Replace invoice Cancel

Appointment Today

No file chosenChoose a PDF

Add invoiceCancel

invoice-1042.pdf · 184 KBRemove

Add invoice Cancel

Appointment Today

Today Appointment

Admin: Complete a job

Spec: Admin panel, Complete a job, Appointment rules (Completed needs the odometer). Task: WB-10 row 5. Reached from Today and the appointment screen (Complete job) when the status is In progress. The odometer reading is required; the invoice PDF is optional and can be added later (Add invoice on a Completed appointment). The invoice is a PDF from the shop’s own accounting tool.

States

State	What shows
Normal	Appointment facts, Odometer reading (miles) with “Required. Last reading: 38,420 miles on July 22, 2026.”, Invoice PDF (optional) with “You can add it later from the appointment.”, Complete job, Cancel.
Odometer missing, not a number	“Enter the odometer reading.” and “Enter miles as a number, for example 38950.” Nothing is saved.
Odometer lower than the last reading	“That is lower than the last reading, 38,420 miles on July 22, 2026. Check the number.” Drawn as blocking (?).
PDF chosen	File name and size, Remove.
Not a PDF, too big	“That isn’t a PDF. Choose a PDF file.” and “That file is too big. Choose a PDF under 10 MB.” (the 10 MB is ?).
Uploading, Saving	“Uploading…” with a bar; “Saving…”. Buttons greyed.
Save failed	Banner “We couldn’t complete this job. Nothing was saved. Try again.” The chosen file stays chosen.
Job completed	“Job completed. The odometer reading is saved. No invoice yet: you can add it later from the appointment.” With a PDF: “… The odometer reading and the invoice are saved. The customer sees the invoice on Invoices.” (the second is reached from Complete job with a file chosen).
Add invoice later	Title “Add invoice”, the Completed appointment’s facts with its odometer, Choose a PDF, then the file chosen (Remove, Add invoice). Added: “Invoice added. The customer sees it on Invoices.” Failure: “We couldn’t add the invoice. Try again.” (file still chosen).
Replace invoice	Reached from Replace on a Completed appointment. Title “Replace invoice”, “This replaces the invoice the customer sees now (invoice-1041.pdf).”, Choose a PDF, then Replace invoice. Replaced: “Invoice replaced. The customer sees the new one on Invoices.” Failure: “We couldn’t replace the invoice. Try again.”
Loading, Failure	Grey blocks; banner “We couldn’t load this appointment.” with Try again.
Empty	None: the screen opens on one appointment.

Controls in this task

Choose a PDF here only picks the sample file (the States bar shows the rest); in the product it opens the computer’s file picker. Nothing is uploaded.
Complete job and Cancel; Add invoice (from the detail screen, ?state=later). Done goes to Today or the appointment.
Replace on a Completed appointment opens Add invoice.

?

? Whether a lower odometer reading blocks or only warns. Drawn as blocking with an error; Waits on the client.
? Maximum PDF size (drawn 10 MB). Waits on the storage choice.
? Whether the customer is texted when the job is completed or an invoice is added. Drawn as no text (the spec texts only appointment changes). Waits on the client.
? Invoice PDF export from the client’s invoicing tool (open question): drawn as a manual upload.
? Whether the job’s note, parts or price are recorded: not in the spec, not drawn.